Privacy Policy

Effective Date: January 6, 2026

Tottenham Railers Jr Hockey Club, a Not-for-Profit Corporation, operating as New Tecumseth 4-on-4 (“we”, “us”, or “our”) respects your privacy and is committed to protecting the personal information of our players, parents, participants, and website visitors.

This Privacy Policy explains how we collect, use, store, and protect personal information when you use our website, register for programs, or communicate with us.

Our organization operates in accordance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable privacy laws.

1. Who We Are

Tottenham Railers Jr Hockey Club
Operating as New Tecumseth 4-on-4

Address:
7300 Industrial Parkway
Alliston, Ontario, Canada
L9R 1V4

Email:
newtec4on4@gmail.com

Website:
www.newtec4on4.com

2. What Personal Information We Collect

We may collect personal information when you register for programs, subscribe to updates, contact us, or use our website.

This may include:

Contact Information

• Name
• Email address
• Phone number
• Mailing address

Program Registration Information

• Participant name
• Age or birth year
• Parent or guardian contact details
• Emergency contact information

Payment Information

Payments may be processed through third-party payment providers. We do not store credit card or financial details on our servers.

Communication Information

Information you provide when contacting us by email, forms, or other communications.

Website Usage Information

When visiting our website we may automatically collect certain technical information such as:

• IP address
• browser type
• pages visited
• device type
• referring website

3. How We Use Your Information

We use personal information only for purposes related to our programs and services, including:

• registering participants for programs or events
• communicating program updates or schedule changes
• responding to questions or support requests
• sending newsletters or announcements
• administering contests or promotions
• improving our website and services
• complying with legal requirements
• protecting the safety and integrity of our programs

We do not sell personal information.

4. Email Communications and Marketing

If you subscribe to our newsletter or register for programs, we may send emails about:

• program updates
• registration opportunities
• events or promotions

We send marketing communications in accordance with Canada’s Anti-Spam Legislation (CASL).

You may unsubscribe at any time by:

• clicking the unsubscribe link in emails, or
• contacting us at newtec4on4@gmail.com

Even if you unsubscribe from marketing emails, we may still send important program or registration notices.

5. Sharing of Personal Information

We may share personal information with trusted service providers that help operate our services, including:

• website hosting providers
• email marketing platforms (such as Mailchimp)
• website and e-commerce services (such as Freewebstore)
• analytics providers (such as Google Analytics)
• payment processors
• social media platforms including Facebook and Instagram

These providers may process information only for the purposes of providing services to us.

We may also disclose information if required by law or legal process.

6. Cookies and Website Analytics

Our website may use cookies and similar technologies to improve functionality and understand how visitors use our site.

These technologies may collect information such as:

• IP address
• browser type
• pages visited
• device information

We may use services such as Google Analytics and social media integrations from Facebook or Instagram which may also use cookies.

You can disable cookies through your browser settings.

7. Children and Youth Information

Because our programs involve youth hockey participants, we may collect personal information relating to individuals under the age of 18.

This information is collected only with the consent of a parent or legal guardian.

If a parent or guardian believes their child’s information has been collected without consent, they may contact us to request removal.

8. Data Retention

We keep personal information only as long as necessary for:

• program administration
• legal or financial recordkeeping
• resolving disputes
• enforcing agreements

When information is no longer required, it is securely deleted or anonymized.

9. International Data Transfers

Some of our service providers (such as email platforms, website services, or analytics providers) may store or process data outside of Canada, including the United States.

When this occurs, personal information may be subject to the laws of those jurisdictions.

10. Your Privacy Rights

Under Canadian privacy law, individuals have the right to:

• request access to personal information we hold
• request corrections to inaccurate information
• withdraw consent where applicable
• request deletion where legally permitted

Requests can be made by contacting us using the information below.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our services, legal requirements, or privacy practices.

Updates will be posted on this page with a revised Effective Date.

12. Privacy Contact

Tottenham Railers Jr Hockey Club has designated a privacy contact responsible for privacy compliance.

If you have questions about this Privacy Policy or your personal information, please contact:

Tottenham Railers Jr Hockey Club
Operating as New Tecumseth 4-on-4

7300 Industrial Parkway
Alliston, Ontario, Canada
L9R 1V4

Email:
newtec4on4@gmail.com

Website:
www.newtec4on4.com